Application Process

Admission Calendar

The Radiologic Technology and Radiation Therapy programs begin only one time per year in the Fall. Online applications are accepted between Aug. 1 and March 31. The Sonography program begins every eighteen months. Online application period for the Sonography program begins Sept. 1.

Application Procedures

All Schools of Radiation and Imaging Technologies:

  1. Apply online using Imaging Schools' link at www.gradyhealth.org/imaging.
  2. Applicants submit the following to the School:
    1. Application portfolio documents
      1. Completed application form.
      2. $35.00 nonrefundable application fee* (checks and money orders payable to Grady Health System). *Must be received to begin the application process.
      3. Brief autobiography.
      4. All official transcripts
        1. Official high school transcript, or GED certificate.
        2. Official transcripts of courses completed in all colleges or other postsecondary programs of study.
        3. The School of Radiation Therapy also requires an official transcripts from the Radiologic Technology program and from the Associate degree (or higher degree) program from which the applicant graduated.
        4. The School of Diagnostic Medical Sonography requires an official transcript from the allied health/postsecondary degree program or Associate degree program from which the applicant graduated.  Documentation of health-related experience is also required.
      5. Test scores
        1. A college entrance test is required; either the Scholastic Aptitude Reasoning Test (SAT I) or the American College Test (ACT). Grady Health System's SAT code is 5263 and the ACT code is 5329.
        2. Score and proof of any current national certification, if applicable.
        3. TOEFL score, if applicable (see Foreign Student Requirements).
    2. Supporting data
      1. Military discharge papers (DD214), if applicable.
      2. References
        The applicant must provide names and complete mailing addresses for four (4) references (other than friends, relatives, clergy, or co-workers), who have supervised the applicant a minimum of six months in an evaluating position (such as supervisors, educators, etc.) The School will mail a reference form to each person listed. Applicants should contact references prior to submission of application. References for Sonography and Radiation Therapy must include at least two (2) references from allied health program faculty members, if applicable.
      3. Official postsecondary transcripts.
  3. Upon acceptance, the applicant must submit the following:
    1. Physical examination, immunizations (documentation of MMR, tetanus, hepatitis B, and varicella) and PPD. Additional TB testing is required if PPD is positive.
    2. Criminal background check and drug screen performed through www.advantagestudents.com.
    3. Proof of professional liability insurance, prior to enrollment, that documents coverage for term of enrollment.
    4. Documentation of CPR certification (Basic Life Support for Healthcare Provider) by American Heart Association.

An applicant’s completed application portfolio consists of the application, application fee, brief autobiography, official SAT I or ACT score, official high school transcript(s) or documentation of GED, and documentation of any current certification scores. These documents must be postmarked by:

March 31, 2013 Radiologic Technology, Radiation Therapy,
and Diagnostic Medical Sonography

All other supporting data (official transcript(s) from all postsecondary schools, references, military discharge, etc.) must be postmarked by:

April 30, 2013 Radiologic Technology, Radiation Therapy,
and Diagnostic Medical Sonography

Incomplete applications and those who do not adhere to the deadline dates will be disqualified. An applicant's application and preentrance requirements will not be returned to the applicant, nor forwarded to another institution.

A qualifying applicant will be invited to Grady Health System for an interview and tour. The applicant will also receive Financial Aid information. This procedure takes approximately four hours.

Notices of acceptance or rejection will be mailed the week following the Admissions Committee meeting. Notices are given by mail only.

Admission to each school is competitive and the Admissions Committee reserves the right, in every case, to accept or reject any applicant based on previous academic performance, motivation, personality, or health and character as determined by the application process, interview, review of academic and sociological data, references and investigation.

All correspondence and inquiries pertaining to applications should be directed to the attention of the:

 

Admissions Office
Schools of Radiation and Imaging Technologies
Grady Health System
80 Jesse Hill Jr. Drive, SE - P.O. Box 26095
Atlanta, GA 30303-3050
(404) 616-3610

 

Tuition and Fees

Tuition*
Radiologic Technology Tuition: $1,570/semester
Radiation Therapy Tuition: $2,900/semester
Diagnostic Medical Sonography Tuition: $2,175/quarter
Fees*
Advantage Student Drug Screen
& Criminal Background Check:
$78.50
HPSO Professional Liability Insurance $30.50 per year (Radiologic Technology)
$30.50 - $110 per year (Sonography and Radiation Therapy)
Graduation Fee $160 (prorated amount paid each quarter)
Technology Fee $25/quarter or semester
Uniform Scrub Top and Pants
(5 sets recommended)
approx. $30/set
Uniform Shoes approx. $60/pair
Books $700 - 900
Grady Parking $10.80/month – MLK Parking Lot

*Prices subject to change

Financial Aid

Student Financial Aid is available to help the student meet the difference between the amount he/she can afford to pay and the actual cost to attend one of the Schools of Radiation and Imaging Technologies. The amount the student and his/her family can afford to contribute is determined by a need analysis. Need is established by filing the Free Application for Federal Student Aid (FAFSA) at the website www.fafsa.ed.gov or by paper FAFSA and mailing it to the federal processor. The FAFSA code for all schools is 004117. A Student Aid Report (SAR) is provided to the student online.

No financial aid is disbursed until the student is enrolled in the program of study. The payment period for financial aid is quarterly.

FINANCIAL AID PROGRAMS

  1. Grants
    1. Federal Pell Grant: The Pell grant is only awarded to undergraduate students. It is based on student need. The Pell Grant does not have to be repaid.
  2. Loan Programs
    1. William D. Ford Federal Direct Loan Program: There is both a subsidized and an unsubsidized Direct Loan.  A student can obtain a loan regardless of income, but the federal government pays interest only on need-based loans.
    2. Federal Parent Loan for Undergraduate Students (PLUS): Loans may be applied for by parents on behalf of their dependent, undergraduate students.

Financial Aid Office
Grady Health System
80 Jesse Hill Jr. Drive, SE
Box  26044
Atlanta, GA 30303-3050
Email: apruitt@gmh.edu or phone (404) 616-3506

Veterans Benefits
Students enrolled in the Schools of Radiologic Technology, Radiation Therapy and Diagnostic Medical Sonography, who are eligible, may receive Veterans Educational Benefits from the Veterans Administration.

Exit Counseling Resources

 

Federal Loan Servicers Contact Information

 

Great Lakes Educational Loan Services
(Dept of ED/Great Lakes)
800-236-4300
www.mygreatlakes.org
Nelnet (Dept of ED/Nelnet)
888-486-4722
www.nelnet.com
Sallie Mae (Dept of ED/Sallie Mae)
800-722-1300
www.salliemae.com
FedLoan Serviceing (PHEAA)
800-699-2908
www.myfedloan.org
Direct Loan Servicing Center (ACS)
800-848-0979
www.myedaccount.com
Mohela
888-866-4352
www.mohela.com
ESA/Edfinancial
855-377-6884
www.edfinancial.com/DL
CornerStone
800-663-1662
www.MyCornerStoneLoan.org
Aspire Reources Inc.
855-475-3335
www.AspireReourcesInc.com
Granite State-GSMR
888-556-0022
www.gsmr.org
OSLA Servicing
866-264-9762
www.osla.org
EdManager
855-479-0490
www.edmanage.myedloan.com

 

Frequently Asked Questions

How do I apply for Financial Aid?
All students must complete the Free Application for Federal Student Aid (FAFSA). The fastest way to get you application processed is to apply over the internet. To apply online, go to www.pin.ed.gov and apply for a Personal Identification Number (PIN). A PIN allows you to electronically sign and submit the Free Application for Federal Student Aid (FAFSA) without having to print, sign, and mail a signature page to the processing center. A PIN saves time and mistakes. School Code: 004117

To complete the FAFSA, you will need to provide information on your household size, number of household members attending college, and income and asset information for yourself, and if you’re filing as a dependent student, for your parents as well. Be sure to follow the directions carefully because making corrections is a time consuming process.

How do I make a correction to my financial aid?
If you need to make a correction to your financial aid application information before you receive your award notice, you can do so using the Student Aid Report by mailing it to the processor or by doing it on the FAFSA website at www.fafsa.gov. If you have already received your award letter, contact the financial aid office to determine if the correction is necessary.

I originally filled out my FAFSA with a different school listed. How do I add Grady Health System?
You can go online at www.fafsa.gov to add Grady Health System to your FAFSA, school code 004117.

Will I need to fill out forms in addition to the FAFSA to receive financial aid?
If you are selected for a process called verification or the Financial Aid Administrator needs additional documentation to complete your file, you may need to fill out additional forms to receive financial aid. The Financial Aid Administrator will inform you of any documentation you need to submit.

Some of the financial aid forms may be found here:

 

Can I get an estimate of the financial aid I might receive?
Yes. If you want an estimate of financial aid prior to applying for either admission or financial aid, you may estimate your eligibility for federal student aid at www.fafsa4caster.ed.gov. You will need to provide information on your household size, number of household members attending college, and income and asset information for yourself, and if you’re filing as a dependent student, for your parents as well.

What happens after I apply for financial aid?
Once Grady Health System receives your FAFSA results (if there is no corrections required and you aren’t selected for verification) and you have been admitted to the program, the Student Financial Aid Administrator will send you an award letter via mail/email. The financial aid award letter outlines the type and amount of financial aid families can receive, such as scholarships, grants, and student loans.

What happens after receiving the financial aid award letter?
After reading the financial aid award letter, you may realize that the awards listed are not enough to cover all expenses. However, there are other loan options that may not be shown on the letter. Your parents (dependent students only) may be eligible for the Federal PLUS Program or you could consider getting a private student loan.

After receiving the financial aid award letter, you must let the school know whether or not you are accepting or declining the awards. Not everything that is offered has to be accepted. Declining an award will neither help nor hurt the award.

For more information about the financial aid award letter, contact the Financial Aid Administrator.

How much can I borrow on a student loan?
The Department of Education has set maximum levels for student borrowing which is driven by the total number of credits completed toward graduation in your program. Credits determine if you are a first-year or second-year student. Those limits are listed below. Each student’s eligibility is determined based on the results of the FAFSA if the student is dependent or independent, the unmet need and cost of attendance.

  Dependent Undergraduate Student
(except students whose parents are unable to obtain PLUS Loans)
Independent Undergraduate Student
(& dependent students whose parents are unable to obtain PLUS Loans)
 
Subsidized
Unsubsidized
Subsidized
Unsubsidized
1st year
$3,500
$2,000
$3,500
$6,000
2nd year
$4,500
$2,000
$4,500
$6,000
3rd year & beyond
$5,500
$2,000
$5,500
$7,000

* The Radiologic Technology program fall under the 1st year category.
* The Diagnostic Medical Sonography and Radiation Therapy programs fall under the 3rd year & beyond category.

How do I receive the money I am awarded?
First, you must provide all necessary requested documents to complete your file so your eligibility can be determined. Grants and loans will be awarded in that order based on eligibility. You will receive the award letter by mail. You must accept or deny awards by returning the letter to the Financial Aid Administrator.

If you accept the student loan and you are a first-time borrower, you must complete the Master Promissory Note and Entrance Loan Counseling Session at www.studentloans.gov. Once the paperwork is completed and you are enrolled for the minimum number of required credits, your financial aid will be applied to your student account as the funds are received. Your tuition and fees are then paid, and a residual, or difference check, is mailed to your address. Checks are mailed within two weeks at the start of each quarter/semester as long as the student remains enrolled and attending.

What is a Residual Check?
If your financial aid exceeds the amount of your charges, a residual check will be prepared for you. It will be sent via mail to the address that you provided during registration (no direct deposit available). Checks will be mailed within two weeks of the beginning of each quarter/semester.

Tuition Refund Policies

Tuitition Refund Policy
Tuition refund refers to money paid towards school charges that must be returned to financial sources and/or to the student. If the student is due a tuition refund, the school must provide a refund whether or not the student requests the tuition refund or formally withdraws from the program. If a student receives an approved leave of absence, but does not return from that leave, a tuition refund must be processed within 30 days. If a student withdraws from school, a tuition refund must be made within 60 days of the school's determination of withdrawal.

Institutional Pro Rata Refund Policy
The pro rata refund applies to all students enrolled at Grady Health System. There is not an applicable state law or refund required by the accrediting agency. Pro rata refund applies to the institutional tuition and fees charged from the first day of class until the 60 percent point in time of the enrollment. After the 60 percent point in time of enrollment there is no refund. A 100 percent refund is due to a student who never enrolls. Tuition refunds are made by the Financial Aid/ Registrar's office. An explanation of the calculations for determining the amount of financial aid to be returned can be obtained through the Financial Aid/Registrar's office.

Return Policy for Title IV Grant and Loan Programs
If a student has completed more than 60 percent of the payment period, he/she is considered to have earned 100 percent of the Title IV grant or loan aid received for the payment period. In this case, no funds need to be returned to the Title IV aid programs.

However, if a student withdraws before completing more than 60 percent of the payment period or period of enrollment, the amount of any Title IV loan and grant aid the student received for the payment period (or period of enrollment) must be recalculated to reflect the portion of the payment period that he/she completed prior to withdrawal. The unearned Title IV loan and grant aid for the percentage of the payment period not completed must be returned to the applicable Title IV aid programs.

Veteran's Refund Policy
For Veteran students the School will refund the unused portion of prepaid tuition and fees on a pro rata basis. Any amount in excess of $10 for an Enrollment Registration fee will also be pro rated and returned.

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